For personal trainers

Run your whole PT business from one app.

Clients, sessions, invoices, progress and chat — all in one place. Spend your time coaching, less time on admin.

Get early access See how it works
iPhone & Android Free for your clients Built for trainers everywhere
1 appfor sessions, invoices & progress
2 appsone for you, one for your clients
Auto invoicesmonthly, as PDFs you can share
Watch syncApple Watch, Garmin, Whoop & more
Real-world experience

Made with insight from a real personal trainer.

The ideas behind PT Business HQ come from a working personal trainer's real day-to-day experience of running a training business. Every feature answers a problem a working trainer actually has, not a guess about what trainers might want.

THE PROBLEM

Clients forget to pay.

THE FIX

Invoices, PDFs and overdue flags

THE PROBLEM

Missed sessions and forgotten make-ups.

THE FIX

One-tap catch-up booking

THE PROBLEM

Who actually trained this week?

THE FIX

Watch workouts and a leaderboard

THE PROBLEM

Progress lives in a spreadsheet.

THE FIX

Goals and progress on one timeline

Why trainers switch

Less admin. More efficiency.

Monthly invoices made for you, every session on one calendar, and client tracking in one place, so you can get back to coaching.

Less chasing payments

Invoices that create themselves.

Set up each client's package once. PT Business HQ creates their invoice every month, shows who still owes you, and gives you a clean PDF to share on WhatsApp or email.

  • Monthly invoices made automatically
  • Branded PDFs with your banking details and payment reference
  • Overdue invoices flagged on your dashboard
  • See what you earned and how you're growing, month by month

Less juggling your diary

Your whole week, at a glance.

Book one-off sessions or a full package in seconds. Mark sessions done or missed in one tap, and keep track of the make-up sessions you owe.

  • Calendar with every client's sessions
  • Missed sessions tracked, with a one-tap catch-up booking
  • Clients see their next session the moment they open the app
  • Post announcements — like leave days — to everyone at once

Less nagging, more results

Turn their weeks into a game.

Your clients train between sessions, too. Their watch syncs those workouts, you set the weekly target and daily habit targets, and a friendly leaderboard keeps everyone competing for the top spot.

  • Workouts sync from Apple Watch, Garmin, Whoop and more
  • You set a weekly target; clients see how far they are
  • Four daily habit rings: steps, calories, heart rate and sleep, private to the client
  • Streak leaderboard: a day counts with a 60-minute workout, and the more days they train the more they earn
  • Set a heart-rate zone for each client: a minimum for a workout to count and a target to aim for
  • Weekly goal check-ins: clients confirm they're still on track, and you see when they last did
  • Progress, goals and measurements all in one timeline
Everything included

All the tools a personal trainer actually needs.

No add-ons, no spreadsheets, no separate invoicing app.

Client management

Every client's profile, package and history in one list. Clients join with your trainer ID.

Booking & calendar

One-off sessions or whole packages, with completed, missed and catch-up tracking.

Invoices & PDFs

Automatic monthly invoices, branded PDFs with your bank details, ready to share.

Finance dashboard

Sent, paid and unpaid at a glance, plus month-on-month growth you can browse.

In-app chat

Message clients inside the app, with unread badges, instead of buried in WhatsApp.

Goals & progress

Clients set goals and log weight and measurements. You see the same timeline.

Watch workouts

Workouts sync from Apple Health and Health Connect, so you see what happens between sessions.

Streak leaderboard

A top-5 board with profile pictures that keeps clients competitive and working out, week after week.

Announcements

Post updates to all clients or one person — leave days, new times, a shout-out.

Digital intake forms

Health screening and consent with a signature, completed on the client's phone.

Daily habit rings

Steps, calories, heart rate and sleep fill in from your client's watch. You set the targets; only they see the numbers.

Session reminders

Your clients and you get a reminder on your phones before each booked session, at a time you choose.

Profile pictures

Put a face to the name in chat, on your client list and on the leaderboard.

Report & block

Report a message or picture, or block a chat. Reports go straight to us and are reviewed within 24 hours.

Heart-rate zones

Set a zone for each client: a workout counts from your minimum, and the heart-rate ring closes when it reaches your target.

Weekly goal check-ins

Clients confirm each week that they're still on track with their goals, and you see when they last checked in.

Verified sign-ups

New accounts have to confirm their email address before they can use the app.

Delete any time

Trainers and clients can delete their account and its data from inside the app, whenever they like.

Private by design

Your clients' health data is visible only to them and to you. Nobody else.

Your branding

Your business name and details on every invoice, so it looks like you.

Two apps, one team

Great for you. Even better for your clients.

Clients get their own app, free, so working with you feels organised and professional.

For you, the trainer

Run the business

  • See today's sessions and money owed the moment you open the app
  • Create and send invoices in a few taps
  • Track every client's progress, goals and workouts
  • Set weekly workout targets and daily habit targets, and watch the leaderboard
  • Message and update clients without leaving the app
For your clients

Stay on track

  • Next session and payments due, front and centre
  • Daily habit rings, weekly target, streak and leaderboard position
  • A reminder before every booked session
  • Log weight and measurements, and watch progress build
  • Set goals and share them with you
  • Chat with you and get your announcements
Getting started

Up and running in an afternoon.

Create your account

Sign up as a trainer, add your business name and banking details, and get your personal trainer ID.

Invite your clients

Clients download the app, sign up with your trainer ID and fill in their intake form on their own phone.

Train, track, get paid

Book sessions, mark them done, and let monthly invoices and progress tracking do the rest. You just mark invoices paid.

Pricing

Pay for the clients you have.

Every plan includes every feature. Your price simply follows the size of your client list, and your clients never pay a cent.

Starter

0–5 clients
R149.99 / month
  • Every feature included
  • Free client app for everyone you train
  • Perfect while you build your client list
Get early access
Most popular

Pro

6–29 clients
R249.99 / month
  • Every feature included
  • Free client app for everyone you train
  • For trainers with a full diary
Get early access

Studio

30+ clients
R399.99 / month
  • Every feature included
  • Free client app for everyone you train
  • For busy, established businesses
Get early access
Questions

Good to know.

Do my clients have to pay for the app?

No. Only the trainer subscribes. Your clients download the client app and use it for free.

What happens when I take on more clients?

Your plan follows your client count: 0–5 clients is Starter, 6–29 is Pro and 30 or more is Studio. Nothing gets blocked when you grow — you simply move to the next plan.

How do my clients pay me?

PT Business HQ creates the invoice with your banking details and a payment reference, and you mark it paid when the money arrives. It doesn't hold or move your money.

Which watches work?

Any watch that saves workouts to Apple Health (iPhone) or Health Connect (Android) — that includes Apple Watch, Garmin, Whoop and many others. Clients connect once in the app.

Is my clients' information private?

Health details, workouts and chats are visible only to the client and to their own trainer. Daily habit data such as steps and sleep is for the client alone. Other clients only ever see a first name, picture, points and streak on the leaderboard.

What are the habit rings?

Four daily rings for steps, active calories, heart rate and sleep. They fill in from your client's watch or phone, you set the targets for each client, and they win the week by closing each ring on enough days. They are separate from the leaderboard, which scores workouts only.

Can I set a heart-rate target for a client?

Yes. For each client you set a minimum average heart rate for a workout to count and a target to aim for. The heart-rate ring fills towards your target and closes when a workout reaches it.

How are accounts kept secure?

New accounts have to confirm their email address, and your clients' information is only visible to them and to their own trainer. Anyone can delete their account and its data from inside the app.

What if someone behaves badly in the app?

Any message, picture or profile can be reported, and a chat can be blocked at any time. Reports reach us directly and we aim to review each one within 24 hours.

Which phones does it run on?

iPhone and Android, for both trainers and clients.

Is it live yet?

We're opening to a small group of trainers first. Request early access and we'll be in touch.

Ready to run your business
from one app?

Join the first trainers using PT Business HQ and get your time back.

Get early access